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6 April 2023 - 2 min read

Operating Costs

When you're self-employed or own a small business, it's important to understand your expenses and how they affect your business. One type of expense you'll encounter is operating costs, also known as operational costs.

What are operating costs?

Operating costs are the expenses incurred by a business to maintain its daily operations. These costs are typically recurring and necessary for the business to function. They can include expenses like rent, utilities, equipment, office supplies, and salaries or wages. Essentially, any expense that is required to keep your business running is considered an operating cost.

Understanding your operating costs is crucial to managing your business finances. These costs can quickly add up and impact your profitability, so it's important to monitor them closely. By keeping track of your operating costs, you'll be able to make informed decisions about how to run your business.

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Calculating operational costs

To calculate your operating costs, start by identifying all of the expenses that are necessary to run your business. This can include fixed expenses like rent and salaries, as well as variable expenses like office supplies and utilities.

Next, add up all of these expenses over a given period of time, such as a month or a year. This will give you a total operating cost for that period.

Car operating costs

If you're a self-employed individual who relies on a car for business purposes, it's important you understand the operating costs associated with owning and operating a vehicle. This can help you lower your tax bill by claiming the allowable operating costs of your vehicle.

In most countries, you can claim car expenses either by a rate per mile or kilometre, or claim the percentage of your actual expenses corresponding to the percentage of your business driving. Are you wondering if you maintain your log book properly? With Driversnote as your mileage tracking app your trips will be automatically logged.

Car operating costs are the expenses associated with owning and maintaining your vehicle. These costs include fuel, maintenance and repairs, insurance, registration fees, and depreciation. Essentially, any expense that is required to keep your car running is considered an operating cost.

You can claim car operating expenses associated with the vehicle’s business use. These include fuel, maintenance, road tax and insurance, depreciation and more.

See how to claim your car operating expenses:

FAQ

To calculate equipment operating costs, you will need to identify all the expenses related to using and maintaining the equipment. These expenses can include fuel, maintenance and repairs, insurance, storage, and any other costs necessary to keep the equipment operational. Once you have a list of all the expenses, add them up to determine the total operating cost for the equipment over a given period, such as a month or a year.
Fixed operating costs are expenses that remain constant regardless of the level of production or sales. These expenses include rent, salaries or wages, insurance premiums, and other overhead costs that are necessary to keep a business running. Fixed operating costs are important to consider when analyzing a business's profitability, as they need to be covered even if the business is not generating revenue.

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