Mileage logging has been an indispensable part of many workers’ daily for a long time now. While recording mileage used to entail hours spent on writing down details about your daily trips, technology has improved that process a lot. Spreadsheets are now a common way to log information faster, and mileage trackers are becoming more and more popular.
So, what is a mileage tracker?
It’s a mobile application that can help you with recording mileage and the needed details for compliant logs for your mileage reimbursement or deductions.
Most mileage trackers let you log your journeys manually while calculating the distance and reimbursement amounts for you. Many also come with real-time trip tracking - you need to start the app at the start of your journey and stop it when you reach your final destination. These apps log your start and end addresses, and time stamps, along with the total distance and reimbursement amount.
Some mileage tracker applications also offer Motion Detection tracking or tracking with a small device that you put in your vehicle - the app will record your miles and all the required information without you having to open the app every time you drive.
Mileage trackers allow you to create documentation that you can submit to your employer or the local tax authority in order to prove your reimbursement or deduction claims.
When looking for a mileage tracker, make sure to choose one that can record all the information you need according to your local tax authority’s requirements.
See the rules you need to follow if you are receiving mileage reimbursement or claiming tax deductions for your mileage.
- ATO mileage guide for Australia
- IRS mileage guide for the United States
- CRA mileage guide for Canada
- HMRC mileage guide for the United Kingdom
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The days of manually documenting a week's worth of information and struggling to remember the work errand you were running around 6:30 p.m. last Thursday are long gone, thanks to mobile apps that track your trips and produce compliant mileage logs.